DC PRO Document Control

...A practical tool providing complete
document management

Overview

Key elements of the software system include:
  Ÿ Recording release information
  Ÿ Maintaining change history
  Ÿ Link directly to documents and data
  Ÿ Master document list

The approach taken is consistent with those outlined in well established quality system
requirement standards including ISO 9000, QS-9000, TS 16949, CFR part 11
and Six Sigma programs.

General Information

Document identification, release details and other relevant information is recorded.

Notes

All activities associated with a document can be recorded using the free format notes segment.
Complete document history is maintained in the notes element.

Type of Documents

Virtually any kind of document can be controlled. The user sets up the type of documents
the system will manage. This could include:

  Ÿ Engineering Drawings
  Ÿ Engineering Standards
  Ÿ CAD information
  Ÿ Quality Manual
  Ÿ Operating Procedures
  Ÿ Work Instructions

Status

This field is used to record whether the document is current, obsolete, etc.

Custom Fields

In addition to the general fields associated with a document record one can establish company
specific user defined custom fields.

Direct Link to Documents

It is possible to link directly into the application program used to create the document and
simultaneously to the specific document.

By clicking on the Link tool bar button the user specifies the document they wish to link into.

For example, if it is desired to link a preventive maintenance document written in MS Word
the user identifies the document location using a dialog box.

An icon reflecting the application/document will appear at the bottom of the document
detail record window.

To view the document the user double clicks on the icon and then has full access to the
application software and the desired document.

Password Protection

At the discretion of the user, there are two levels of security offered. A system level controls access
to the software. A supervisor level restricts activities such as saving/deleting.

Master List

The list displays key elements such as:
  Ÿ Document Id
  Ÿ Title
  Ÿ Revision
  Ÿ Date

In addition to these standard elements, the list can include the user defined custom fields,
document type, status etc.

Master List Report Options

There are several practical options offered such as filtering on key fields to identify a range of
documents, the sort order and the fields to include as headings and in the body of the list.

Export Report

The software provides an option to send a report via e-mail to personnel connected to the company
network.   In addition the report can be sent to an external file in popular word processor, spreadsheet
data base formats.